Information Privacy Principle 4 – Storage and security of personal information, in the Privacy Act 1988 states that:
|(a) “A record-keeper who has possession or control of a record that contains personal information shall ensure:
(b) that the record is protected, by such security safeguards as it is reasonable in the circumstances to take, against loss, against unauthorised access, use, modification or disclosure, and against other misuse; and
(c) that if it is necessary for the record to be given to a person in connection with the provision of a service to the record-keeper, everything reasonably within the power of the record-keeper is done to prevent unauthorised use or disclosure of information contained in the record.”
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You have just started work in a section that is involved in the provision of a service to the public and that requires your work area and a contractor you have engaged to hold personal information. In the workplace you have noticed that it is common practice to leave files containing personal information out on desks overnight. Furthermore, when you asked about the contractor’s storage and security of personal information you were told that no-one really knows what they do about it – that’s the contractor’s problem.
Discuss what you would do in this situation and why?
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